How Much Does Property Management Software Cost in the UK in 2026?

Managing rental properties can quickly become overwhelming without the right systems in place. From collecting rent to handling maintenance requests and tracking financials, every task demands time and accuracy. That’s where property management software helps, automating routine work and giving landlords better control of their portfolios. Pricing depends on several factors such as the number of properties, the features you need, and the type of software you choose. Let’s explore what influences pricing and what you can expect to pay in the UK property market this year.

What Factors Influence the Cost of Property Management Software?

The cost of property management software varies depending on your portfolio size, the tools you need, and the level of service provided. Each provider structures pricing differently, so understanding the main factors helps you decide what suits your business best. Common elements affecting pricing include the number of units you manage, the features included in your plan, whether you use cloud-based or locally installed software, and any extra costs like support, training, or integrations. Knowing how these parts fit together ensures you invest wisely without paying for unnecessary extras.

How Does the Number of Properties or Units Affect Pricing?

Most property management software companies price their plans based on the number of units you manage. The more units you add, the higher the monthly cost. For example, a landlord managing five properties may pay £1–£2 per unit per month, while a company managing 200 units could pay a discounted rate of £0.70–£1 per unit. This structure makes the software affordable for both small landlords and large agencies. Some providers also offer tiered pricing, where the per-unit cost decreases as your portfolio grows. It’s important to consider scalability; you’ll want a platform that grows with your business without making the software unaffordable as your portfolio expands.

How Do Features and Modules Drive Cost?

Every extra feature or module increases the overall cost. Basic packages often include tools for tenant management, rent tracking, and maintenance requests. However, advanced modules such as automated accounting, digital lease signing, AI-powered tenant screening, and analytics dashboards come with higher-tier plans. For instance, adding financial reporting or API integrations might raise the monthly cost by 15–25%. When comparing software, make a list of essential tools you actually use versus nice-to-have features that add cost without much benefit. This approach ensures your subscription fee reflects real value and productivity gains.

What Role Does Deployment Type (Cloud vs On-Premise) Play in Cost?

Cloud-based software has become the preferred choice for most UK landlords because it offers flexibility and lower upfront costs. You typically pay a monthly or annual subscription and access the system from any device. Prices for cloud systems usually start around £20–£50 per month for small portfolios. On-premise solutions, on the other hand, require you to purchase a license and host the software on your own servers. These often involve one-time fees starting from £1,000 or more, plus yearly maintenance charges. While cloud solutions spread costs over time, on-premise setups might suit large enterprises that need more control over data and security.

Are There Hidden Costs (Training, Integrations, Support)?

Beyond the visible subscription fee, property management software may involve additional costs that can surprise new users. Training fees can range from £100 to £500, depending on the level of guidance required. Integrations with accounting systems or CRM tools may add another £10–£50 per month. Some companies also charge for priority support or data migration services when you first sign up. Always check the provider’s pricing terms before committing. Look for plans that include ongoing updates, technical support, and security features within the main subscription. This ensures a predictable budget and avoids unexpected expenses later.

What Is the Typical Price Range of Property Management Software?

Property management software pricing in the UK varies from low-cost solutions for small landlords to enterprise-level platforms for large portfolios. On average, you can expect to spend between £10 and £150 per month, depending on your needs. Entry-level tools focus on basic property tracking and rent collection, while professional software offers automation, analytics, and scalability. Understanding these price ranges helps you plan your budget and compare the true value each plan provides.

What Do Entry-Level Plans Cost per Month or per Unit?

Entry-level plans are ideal for small landlords or property owners managing fewer than ten units. These plans often cost £10–£30 per month or £1–£2 per unit. They include core functions like rent tracking, tenant profiles, and basic reporting. While affordable, these packages may have limits on the number of users or features available. Some providers even offer free trials or freemium versions that let you test the platform before upgrading. For beginners, this is a smart way to learn the software’s workflow without committing to a high monthly fee.

What Do Mid-Tier Plans Cost for Growing Portfolios?

Mid-tier plans cater to landlords and property companies managing 20–200 units. Prices typically range between £50 and £150 per month or around £0.70–£1 per unit. These plans include advanced features such as automated rent reminders, online payment gateways, maintenance scheduling, and financial dashboards. Many UK property professionals prefer this level because it balances cost and capability. Some mid-tier plans also include multi-user access, mobile apps, and integration with accounting software like Xero or QuickBooks. This level of functionality saves time and helps growing businesses operate more efficiently.

What Do Enterprise-Grade or Custom Builds Cost?

Enterprise-grade or large-scale property management systems serve companies managing hundreds or thousands of units. Costs can start at £500 per month and may exceed £2,000 per month, depending on customisation, number of users, and dedicated support. Some platforms also charge one-time setup fees or require contracts of six to twelve months. These solutions often include full automation, predictive analytics, and API connections for complex workflows. Although the price is higher, the investment pays off through improved efficiency, reduced manual errors, and better financial insights for large property groups.

How Does Price Compare Across Leading Property Management Software Brands?

The UK property software market includes several well-known names, each offering different pricing structures and features. Comparing them helps landlords and managers find the right mix of cost and value. In general, prices vary depending on the scale of the business and the functionality provided. The table below shows a rough benchmark of leading platforms and their typical costs as of 2026.

Software Brand	Pricing Type	Estimated Monthly Cost	Best For
Property Store	Subscription	£34 per month or £329 per year	UK landlords, sourcing deals, and management
Arthur Online	Subscription	£30–£120	Letting agents and landlords
Buildium	Per unit	£1–£2 per unit	Residential property managers
Rentman	Flat rate	£50–£250	Commercial property portfolios
Re-Leased	Custom quote	£100–£500	Mid to large portfolios

Which Vendors or Market Benchmarks Set the Pricing Floor?

Smaller, UK-focused platforms and global SaaS providers, such as Property Store, Landlord Vision, and Hemlane, typically offer the most affordable entry points. Their plans start around £10–£20 per month, providing excellent value for small-scale landlords or independent agents. These vendors often include key features like tenant communication, rent tracking, and mobile access in their basic tiers. For many users, these solutions cover most property management needs without stretching the budget. They set the market’s pricing floor, making professional software accessible to individual property owners as well.

Which Vendors or Advanced Solutions Set the Premium Pricing?

Premium software options, such as Re-Leased, MRI Software, and Yardi Voyager, target large portfolios and commercial property groups. Prices for these systems can exceed £500 per month, offering advanced tools like API connectivity, data analytics, and integration with enterprise systems. These vendors often include dedicated account managers, onboarding assistance, and compliance tools to meet complex operational requirements. While expensive, they’re well-suited for established firms that require deeper functionality and scalability. Their higher price points reflect a focus on large data volumes, multi-user environments, and advanced automation.

What Cost Models (Subscription, Per Unit, Flat-Fee) Are Used?

Most property management software in 2026 uses a subscription model, billed monthly or annually. This approach offers flexibility, allowing users to scale their plans as their portfolios grow. The per-unit model is also common, charging a small fee for each property under management, ideal for landlords with expanding portfolios. Some software uses a flat-fee pricing model, charging a fixed amount regardless of portfolio size, which benefits users with larger property counts. Enterprise systems often combine these methods with additional costs for integrations or premium support. Understanding each pricing model ensures you choose the most cost-effective plan for your business.

What Features Does Property Management Software Typically Include (and How Do They Impact Cost)?

The features offered in property management software define both its usefulness and its price. Each added tool enhances productivity but often raises subscription costs. Software like Property Store includes tools for rent tracking, task management, document handling, and expense tracking at around £34 per month or £329 per year. These features are essential for landlords looking to save time, reduce manual errors, and maintain smooth operations. The more advanced the system, such as integrations, automation, or analytics, the higher the cost. Below are the most common features and how they add value while influencing pricing.

Online Payments & Rent Collection

Online payment functionality allows tenants to pay rent digitally, saving time for landlords and reducing late payments. Many platforms integrate with Stripe, GoCardless, or PayPal, enabling automatic rent transfers and receipts. This convenience often adds a small transaction fee or comes in higher-tier plans. Software with built-in rent collection tools can reduce missed payments by up to 30%, according to UK landlord reports. The inclusion of automated reminders and secure payment portals adds great value but can increase the base price slightly, especially for systems that handle multi-currency or recurring debit setups.

Accounting & Financial Management

Comprehensive accounting modules simplify bookkeeping by tracking income, expenses, and deposits in real-time. Systems like Property Store or Arthur Online often include profit and loss reports, tax summaries, and expense tracking. These features replace external accounting tools, helping landlords comply with Making Tax Digital (MTD) requirements in the UK. Some advanced systems even sync directly with Xero or QuickBooks. While basic accounting is often part of standard plans, deeper financial automation adds about 15–20% to monthly costs. Still, this saves considerable time and reduces the need for separate accounting software.

Maintenance Tracking & Vendor Workflows

Maintenance tracking tools allow landlords to manage repair requests from tenants efficiently. Tenants can log issues through their portal, which automatically notifies assigned contractors or staff. Features like automated task scheduling, maintenance reminders, and expense logging improve transparency. Property Store, for example, includes tasks, contacts, and maintenance tracking to simplify workflow. Adding this level of management control increases costs slightly, usually reserved for mid-tier or higher plans. However, it significantly improves response time and property upkeep, a worthwhile trade-off for professional landlords.

Leasing and Applicant Screening

Digital leasing and tenant screening features reduce the manual workload of managing new tenants. Many UK software providers allow online applications, credit checks, and automated tenancy agreements. This not only speeds up the leasing process but ensures compliance with legal standards such as the Tenant Fees Act. Screening tools often partner with credit bureaus, which might incur small per-report charges (£5–£10). Automated AST (Assured Shorthold Tenancy) generation and e-signature options, like those offered by Property Store, help landlords manage leases quickly and securely, adding value that justifies slightly higher pricing tiers.

Tenant/Landlord Portals and Communications

Dedicated communication portals enhance transparency between landlords, tenants, and contractors. These systems allow message tracking, document sharing, and notifications for rent or maintenance updates. A good portal improves tenant satisfaction and retention. Some providers limit the number of users. Property Store, for example, includes five user accounts, with additional users available for £5 each. Expanding access to multiple managers or team members adds marginal cost, but the improved communication flow reduces misunderstandings and administrative delays.

Document Storage & Digital Leases

Secure document storage lets users save tenancy agreements, invoices, and certificates online. Many systems offer unlimited storage, while others limit file uploads based on the plan. Property Store provides unlimited storage with fair-use policies, ensuring landlords can keep all essential paperwork organised in one place. Digital lease management and PDF downloads eliminate the need for paper records and physical filing. Although storage and document automation can add a few pounds per month to the subscription, they provide crucial value for compliance and convenience.

Reporting & Analytics Dashboards

Analytics dashboards convert raw data into useful insights. These tools track rent arrears, occupancy rates, and financial performance, helping landlords make informed decisions. Advanced analytics are typically part of higher-tier or enterprise plans. The inclusion of reporting dashboards can raise the monthly cost by £10–£30, depending on the platform. However, they allow portfolio managers to identify trends, plan budgets, and measure ROI, a benefit that often outweighs the added cost.

Customisation/Configurability

Configurable systems let users adapt dashboards, workflows, and automation rules to suit their business model. Property Store, for instance, offers pipeline customisation and advanced automations that streamline repetitive tasks. The more flexible and configurable a system is, the higher the price tends to be, as these features require advanced software architecture. For landlords managing diverse property types, the extra cost is justified by greater efficiency and control.

Mobility (Mobile Apps) & Remote Access

Modern property management software offers mobile access for landlords on the go. Mobile apps enable rent tracking, communication, and task management from anywhere. Cloud-based systems like Property Store provide instant access through web and mobile platforms without additional installation. While mobile access is often included in most subscriptions, some advanced mobile features, such as offline functionality or GPS tagging for property visits, may raise the monthly cost slightly. Still, mobility is now an expected standard feature in 2026.

Integrations (CRM, Accounting, IoT)

Integrations expand a software’s power by connecting it to third-party tools. Property management systems that link with accounting software, CRMs, or IoT devices for smart locks and energy tracking provide a smoother workflow. Integration features are typically available in higher-tier plans or as add-ons costing £10–£50 per month. These connections reduce double data entry and streamline reporting. For property firms managing multiple systems, integrations deliver significant time savings, making the extra cost well worth it.

What Does Property Management Software Cost for Different Types of Property Managers and Portfolios?

Different property sectors have different needs, which affects pricing. The cost varies based on property type, scale, and management complexity. Below is a breakdown of what each group can expect to pay for property management software in the UK.

How Much Does It Cost for a Small Landlord (e.g., 1–10 Units)?

Small landlords typically spend £20–£40 per month for entry-level software. Property Store’s monthly plan of £34 fits this range perfectly, offering rent tracking, expense management, and automated reminders. These landlords benefit most from simple systems that handle essential tasks efficiently. Annual plans often save around 15–20% compared to monthly payments, making them a cost-effective choice for long-term use.

How Much for Single-Family Homes or Individual Rental Properties?

Owners managing single-family homes can expect to pay around £10–£25 per property per month. These setups usually require minimal features such as rent collection, maintenance tracking, and tenant communication. For these landlords, lightweight solutions like Property Store or Landlord Vision work well, offering all essentials without paying for enterprise-level tools.

How Much for Multi-Unit Apartments or Multi-Family Portfolios?

Multi-unit property managers generally pay £1–£2 per unit monthly, which can add up depending on the size of the portfolio. For instance, a landlord managing 100 apartments may spend £100–£200 each month. Software at this level must support multiple tenants per property, bulk rent collection, and maintenance scheduling. Mid-tier or professional-grade tools like Re-Leased or Arthur Online offer these options and are ideal for growing businesses.

How Much for Short-Term/Holiday Lets or Vacation Rentals?

Short-term rental management software often integrates with booking platforms like Airbnb or Booking.com. These systems typically cost £30–£100 per month, depending on the number of listings. They include features like dynamic pricing, calendar synchronisation, and guest communication tools. Because short-term rentals have faster turnover, automation tools are critical, making this niche slightly more expensive than long-term rental software.

How Much for Hotels or Hospitality Operations?

Hotels and serviced apartments require specialised tools for room management, guest check-in/out, and billing automation. These enterprise solutions can cost anywhere between £300 and £2,000 per month, depending on the size and complexity of the operation. Integrations with booking engines, payment gateways, and CRM systems are standard, which explains the higher price range.

How Much for Small Business Property Firms or Commercial Landlords?

Commercial landlords managing office spaces or mixed-use buildings often invest in plans ranging from £100 to £500 per month. Their software must handle longer leases, service charges, and asset tracking. Many opt for advanced systems like Yardi Breeze or MRI Software. These plans may also include features for managing multiple locations and commercial lease compliance, offering solid returns despite the higher cost.

What Are the Main Pricing Plan Types Used by Property Management Software Companies?

Pricing models vary, but most property management software companies offer flexible options to suit different users. Understanding these helps you choose the right structure for your portfolio size and budget.

Subscription / SaaS (Per Month, Per Unit)

This is the most popular pricing model today. You pay a recurring fee, often based on the number of properties you manage. Plans like Property Store’s £34 monthly or £329 annual follow this model. It provides predictable costs and regular updates without large upfront fees. SaaS pricing is ideal for landlords who prefer easy scalability and continuous feature upgrades.

One-Time Licence + Annual Maintenance

Some software providers still sell one-time licences, where you purchase the program outright and pay a smaller annual maintenance fee (often 10–20% of the purchase price). This model suits organisations that prefer owning the software and hosting it on their servers. The upfront cost can be high, ranging from £1,000 to £10,000, but ongoing expenses are lower.

Freemium / Basic Free Version + Paid Add-Ons

Freemium models let users access a basic version for free, with options to upgrade for more features. These are useful for beginners who want to test the platform before committing. Add-ons may include extra storage, additional users, or advanced reports, typically costing £5–£20 per month. However, most landlords eventually upgrade once they need more automation or integrations.

Custom Pricing (Enterprise / Custom Builds)

Large property management firms often require custom-built systems to fit specific workflows. These are priced through consultations and depend on portfolio size, integrations, and support needs. Costs can range from £500 to £2,000+ per month. While expensive, custom pricing ensures the software aligns with complex business requirements and offers dedicated support.

Are There Free Trials or Freemium Versions of Property Management Software?

Most property management software providers offer free trials or limited free versions to help landlords test their platforms before committing. These trials give users a chance to explore tools such as rent collection, task tracking, and reporting without paying up front. Typically, free trials last between 7 and 30 days, depending on the company. For instance, Property Store offers a free trial with full access to its main features, allowing potential customers to experience the system’s workflow firsthand. This approach helps users identify whether the software meets their needs before investing in a monthly or annual plan.

Which Vendors Offer Free Trials and What Limitations Apply?

Many UK property software companies, including Property Store, Arthur Online, Landlord Vision, and Buildium, provide free trials. However, limitations vary. Some restrict the number of properties you can manage during the trial, while others limit access to premium tools like accounting integrations or automated reminders. A few systems only allow a single user or impose data export restrictions once the trial ends. Property Store’s trial, for example, gives full access to its essential features like rent tracking, investment calculators, and pipeline management but limits onboarding support to paying users. Always review what’s included so you can focus your testing on the features that matter most to your operations.

What Should You Test During the Free Trial to Judge Value?

A good trial period helps you decide if the platform truly simplifies your work. During the trial, test key workflows you perform daily: adding new tenants, recording rent, generating invoices, and logging maintenance tasks. Check how easy it is to communicate with tenants or export financial reports. Also, measure how well the interface suits your habits, if the navigation feels intuitive, you’ll save time in the long run. Evaluate response time from customer support and try out automation settings such as rent reminders or recurring expenses. Testing real scenarios gives a clearer picture of how the software will perform once you commit to a subscription.

What Are the “Gotchas” to Watch Out for in Free Trial or Hidden Cost Phases?

While free trials are helpful, it’s important to look for hidden costs that may appear later. Some vendors automatically charge after the trial if you forget to cancel, while others might limit certain integrations or storage until you upgrade. Be cautious about add-on fees such as extra user accounts, SMS alerts, or premium support. Always read the pricing terms before starting the trial. For example, Property Store includes five user accounts, but additional users cost £5 per month. Understanding these details avoids surprises and helps you choose a plan that matches your actual business needs without overspending.

How to Evaluate the Value and ROI of Property Management Software Before Buying?

Before buying any software, landlords should assess its return on investment (ROI). The goal is to ensure that the platform not only fits your budget but also improves your operations in measurable ways. Good property management software saves time, reduces vacancies, cuts administrative costs, and increases tenant satisfaction. Calculating ROI helps you justify spending and select the plan that offers the highest long-term value. By comparing time saved and errors reduced against the subscription cost, landlords can see whether an upgrade or advanced feature is worthwhile.

What Key Metrics Should a Landlord/Property Manager Track?

To measure value, track a few essential metrics:

• Time saved per task: Compare how long it takes to handle rent collection, maintenance, and communication manually versus using software.

• Vacancy rate: Monitor whether automation helps fill units faster.

• Rent collection efficiency: Check if rent reminders and online payments reduce delays.

• Operating costs: Evaluate reductions in administrative and accounting expenses.

• Tenant satisfaction: Higher retention rates indicate smoother management.

Using these benchmarks allows landlords to understand exactly how much the software improves daily operations, which translates directly into financial gains.

How to Compare Cost vs Savings (Time, Admin, Vacancy Reduction)?

To understand the cost-benefit balance, estimate how much time your team spends on manual tasks and multiply it by your hourly cost. For instance, if software saves 10 hours a month and your time is worth £25 per hour, that’s a £250 monthly saving. Compare this to your software’s cost, say, £34 per month for Property Store, and the ROI becomes clear. Automated systems also reduce vacancy periods by streamlining communication and marketing, which can increase rental income. The most efficient software is the one that saves more money or time than it costs, creating measurable value every month.

How to Decide if a Higher-Cost Tier Is Justified for Your Operations?

Upgrading to a higher plan makes sense if you manage a larger portfolio or require advanced automation. If your current plan limits users, integrations, or reporting capabilities, a premium tier can unlock better functionality. For example, moving from a basic plan to an advanced one might increase your costs by £20–£50 monthly but save several hours of manual work. For landlords handling 50+ units, higher tiers often include advanced accounting and analytics that justify the added expense. Always evaluate features based on your goals, don’t pay for tools you rarely use, but invest when efficiency and scalability demand it.

Frequently Asked Questions (FAQs)

Is Cheaper Always Worse? How to Spot Value vs Low Cost?

Not necessarily. Lower-cost software can be highly effective if it covers your essential needs. However, you should look beyond the price tag and focus on reliability, customer support, and available features. A £34 monthly plan with stable performance, like Property Store’s, may offer more value than a cheaper tool that lacks critical functions or has poor uptime. The best value software delivers efficiency, accuracy, and time savings, not just a low monthly fee.

Can I Change Plans Later or Scale Up/Down?

Yes, most software companies offer flexible plans. You can start with a basic subscription and upgrade as your portfolio grows. Platforms like Property Store make scaling simple; you can add users, features, or properties anytime. Conversely, if you downsize or no longer need certain tools, you can often switch to a lower plan or cancel at the end of your billing cycle. This flexibility makes SaaS subscriptions ideal for both new landlords and growing property firms.

What Extra Fees Might I Face (Onboarding, Data Migration, Support)?

Extra fees usually depend on the provider’s setup process. Onboarding services, which help you import data or customise workflows, may cost between £100 and £300. Data migration from older systems or spreadsheets can add more, depending on complexity. Some vendors also charge for premium support packages or SMS notifications. Property Store’s annual subscribers benefit from onboarding with the support team at no additional charge, which is a valuable inclusion that reduces setup time and costs.

Is UK-Specific Pricing Different from US/Global Benchmarks?

Yes, pricing in the UK often reflects local currency, tax laws, and property management practices. While US software might list prices in USD per unit, UK providers like Property Store or Arthur Online price in GBP with options suited for UK tenancy laws. This regional adaptation ensures the tools comply with local regulations and integrate with UK accounting systems. In general, UK plans are competitively priced, with small landlords paying under £40 per month for professional-grade software.

Will Cost Change Significantly in the Coming Years (2027) or Due to Market Trends?

Software pricing tends to rise gradually as platforms add new features and improve security. However, increased competition among UK vendors has helped keep prices stable. Over the next year or two, small landlords are unlikely to see sharp increases. Most changes will involve enhanced automation and AI-based tools being added to existing plans. Choosing an annual plan, such as Property Store’s £329 per year, can lock in pricing and protect against short-term market fluctuations.

Conclusion: What Is the Typical Budget You Should Set for Property Management Software?

In 2026, UK landlords can expect to spend between £25 and £100 per month on reliable property management software, depending on their portfolio size and feature needs. Smaller landlords will find excellent value in platforms like Property Store, offering advanced automation, rent tracking, and maintenance management for £34 per month or £329 per year. Medium to large property firms may invest more for integrations, analytics, and scalability.

When setting your budget, focus on tools that genuinely simplify your daily management and deliver measurable returns. The right software pays for itself by saving time, reducing vacancies, and improving tenant relationships.

If you’re ready to modernise your property management process, start with a free trial of Property Store to explore its features and experience the benefits firsthand. It’s a smart first step toward streamlined property operations and better financial control.